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Our Constitution

    Name

  1. The name of the Club shall be “The Boomerang Ski Club (Incorporated)”.

    2. Objects

  2. The objects of the Club are:
    1. To provide and procure facilities and accommodation for tourists, trampers, Alpine Sports, Tramping and Touring in New Zealand.
    2. The encouragement of amateur skiing, mountaineering, exploration, alpine sports, tramping and touring in New Zealand.
    3. The protection of native flora and fauna and the natural features of scenery of the country and the encouragement of interest in such matters.
    4. The encouragement of social intercourse between members and the promotion of good fellowship with members of kindred clubs in this and other countries.
    5. To acquire the freehold of or take a lease or licence or as a tenant for a term or hire any real or personal property for the purpose of the Club and to dispose of property no longer required.
    6. To empower the Committee to expend the funds of the Club in or about the attainment of any of the forgoing objects.

    3. Constitution

  3. The Club shall consist of Ordinary Members, Life Members, Veteran Members, Honorary Members, Associate Members, Pre-Paid Members, Non-Active Members, Junior Members and Summer Members.

    4. Membership

    1. The election of members (other than Life Members) shall be vested in the Committee.
    2. Any person who is of known good character and interested in the objects of the Club shall be eligible for membership, but subject to the right of the Committee to impose a limit to the number of members if they shall deem it necessary, to impose any conditions to be fulfilled with respect to any membership and the reject any candidate if they think fit.
    3. Every candidate for election as an Ordinary Member or Summer Member shall be nominated in the manner and on the form prescribed by the Committee and shall be proposed by one and seconded by another financial member of the Club, both of whom shall have personal knowledge of the candidate, and may be elected at any duly convened meeting of the Committee by the votes of two-thirds of those members of the Committee present. An application fee as fixed by the Committee from time to time must accompany each application for membership and the balance of subscriptions and other joining fees as are fixed by the Committee are payable one calendar month from election. “Financial” means not more than three months in arrear with his or her subscription.
    4. The Secretary shall forthwith send to any candidate elected as an Ordinary Member or Summer Member written notice of election together with a copy of the Constitution and other Rules of the Club.
    5. The Secretary shall forthwith send to any candidate not accepted or elected written notice to that effect, together with the application fee.
    6. No person shall be deemed to have become an Ordinary Member or Summer Member before his or her application and joining fees and subscription have been paid.
    7. Junior Membership shall be available to children of financial members from the age of three until the age of eighteen years. Junior Members must be accompanied in the Lodge by a parent of a responsible person with the authority of the parent of the said Junior Member, such authority to be communicated to the person in charge of the Lodge. Junior Members shall pay the annual subscription as has been resolved by the previous Annual General Meeting until the age of eighteen years when the full subscription shall be payable, together with a transfer of membership fee as fixed from time to time by the Committee.
    8. Non-Active Membership shall be available at the Committee’s discretion to Ordinary members. In booking preference they shall rank after other classes of members but before guests. The annual subscription payable by a duly accepted Non-Active Member shall be as has been resolved by the previous Annual General Meeting and other charges set for Ordinary Members. In the event of a Non-Active Member wishing to regain his or her status as an Ordinary Member he or she shall on written application to the Secretary be reinstated as an Ordinary Member at the first available vacancy and be immediately liable for the full subscription and for any transfer fee decided upon by the Committee, such transfer fee not to exceed fifty per cent (50%) of the joining fee set for a new member. Unless otherwise specifically stated in this clause, Non-Active Members shall have identical rights and privileges to those of an Ordinary Member.
    9. At the discretion of the Committee, Veteran Membership shall be available to members of not less than 25 years’ standing and who have attained the age of 60 years. A Veteran Member shall be entitled to all the privileges of Ordinary Membership, but shall pay the subscription as has been determined by the previous Annual General Meeting.

    5. Summer Membership

  5. Summer Members shall be entitled:
    1. outside the winter season as defined by the Committee, to all benefits, rights and rates as any Ordinary Member;
    2. inside the winter season as defined by the Committee, to all benefits of Ordinary Members, but at such rates as set for Guests. In bookings, they shall rank after Guests.
    Summer Members shall be classified as either: (i) a Senior Summer Member if ages eighteen years or over; or (ii) a Junior Summer Member from the age of three until the age of eighteen years. Junior Summer Members shall be liable to pay a transfer of membership fee as the Committee may from time to time establish. Summer Members shall be entitled to sit as General Committee only. The Committee may, at its discretion, require a Summer Member to become an Ordinary Member.

    6. Associate Membership

  6. Overseas visitors of known good character, shall be eligible for an Associate Membership for a period not exceeding 12 months at a subscription to be fixed by the Committee. An Investigation Committee shall be formed by the General Committee for the purpose of investigating applications for Associate Membership and a report on such application presented to the General Committee.

    7. Life Membership

  7. On the recommendation of the Committee, any person who has rendered special service to the Club or the furtherance of its objects may be elected a Life Member at any General Meeting of the Club and shall thereafter be entitled to all the privileges of membership without paying the annual subscription or entrance fee. A two-thirds majority of those present and voting by ballot shall be necessary for such election.

    8. Pre-Paid Membership

  8. For the purposes of financing any capital expenditure programme, the Committee may provide for Pre-Paid Membership. Such membership could be made available to members upon application and payment on such compounded subscriptions basis as the Committee may decide. Pre-Paid Members shall be entitled to all the privileges of Ordinary Membership without payment of further subscription for such period or periods not exceeding fifteen years from the date of election and to such other privileges as the Committee may from time to time establish.

    9. Honorary Membership

  9. By a unanimous vote of those present at a duly convened meeting, the Committee shall have power to elect Honorary Members of the Club for a term not exceeding ten years. Honorary Members shall pay neither application nor joining fees nor subscriptions. The shall be entitled to the same privileges of membership as Non-Active Members, except that they shall not be qualified to vote at any General Meeting of the Club and shall not be qualified to serve on the Committee.

    10. Application, Joining and Subscription Fees

  10. The Committee shall impose such Application and Joining Fees as it may from time to time establish. There shall be payable, on the first day of every financial year by persons who are then Ordinary Members or Summer Members and on election by persons who become Ordinary Members or Summer Members before the 31 August of such a year, such subscription for that financial year as has been resolved, except in case of Summer Membership, by the previous Annual General Meeting. An Ordinary Member or Summer Member elected after 31 August but before the last day of February in the financial year shall on election pay such proportion of the subscription the Member would have paid if elected before 31 August, as the Committee decides is appropriate.
  11. Any Member who is three months in arrears with his or her subscription may be deemed to have forfeited his or her claim to membership, at the discretion of the Committee. Such person’s name may be removed from the Registrar of Members by order of the Committee, but he or she may nevertheless continue to be liable to pay the arrears of subscription due at the time of such removal. The Committee may at any time restore such person to membership on such terms as it decides to be appropriate.

    12. Resignation of Members

  12. Any Member may resign from membership by giving the Secretary notice in writing to that effect, but such Member may remain liable for his or her subscription for the current financial year, at the discretion of the Committee.

    13. Expulsion of Member

  13. The Committee may expel from membership any Member wilfully disobeying any of these rules or any by-law, regulation or decision lawfully made by the Committee or guilty of any conduct rendering the Member in the Committee’s opinion unfit to be a Member of the Club, provided that before expelling the Member, the Committee shall call upon the Member for an explanation of his or her conduct and shall hear what the Member or other persons invited by the Committee may wish to urge in his or her defence. The decision of the Committee shall be final.
  14. Every person having ceased to be a Member of the Club whether by resignation, expulsion or death or by removal of his or her name from the Registrar of Members under rule 10 hereof shall forfeit ipso facto all right to or claim upon the Club or its property which he or she might have by reason of his or her membership.

    15. Patron, Auditor, Officers and Committee

  15. The club shall have a Patron, Auditor or Auditors and a Committee comprising of the following Officers and Members: President, Vice-President, Treasurer, Secretary, Membership Secretary, Lodge Officer, Booking Officer, Club Captain and not more than five other members. Every Officer and other Member of the Committee shall be a Member of the Club. The Committee shall manage the affairs of the Club in accordance with the Rules of this Constitution and with any decisions validly made by the Committee and by General Meetings of the Club.

    16. Election of Patron, Auditor, Officers and Committee

    1. The Patron, Auditor, Officers of the Club and other members of the Committee (hereinafter referred to as General Committee) shall be elected or appointed annually in the manner hereinafter set out and shall assume office as from the close of the Annual General Meeting.
    2. Candidates must be Members of the Club and must be nominated in writing signed by two Members and the candidate and deposited with the Secretary or posted so as to reach the Secretary not later than fourteen days prior to the advertised time of the Annual General Meeting, provided that candidates for the position of Patron or Auditor need not be Members or sign any nomination form.
    3. If the candidates duly nominated and eligible to fill the respective offices or positions do not exceed the required number they shall be deemed duly elected. If the number of candidates is less than the required number the vacancies shall be filled by nomination at the Annual General Meeting, and if a vote should then become necessary, it shall be taken by ballot.
    4. If the candidates duly nominated and eligible for any office or position exceed the number required, such office shall be filled at the Annual General Meeting by vote of the Members, such vote to be taken by ballot and, where applicable, by postal vote in accordance with clause (e) hereunder.
    5. Any Member, upon making written application to the Secretary not less than two weeks prior to the advertised time of the Annual General Meeting, shall be entitled to a postal vote in lieu of voting by ballot at that meeting. The Secretary shall forthwith upon receipt of such application post to the Member concerned at the address of such, containing in alphabetical order of surnames, a list of all such candidates and also directions as to voting. Any Member who satisfies the Secretary that he or she has not received or has lost or spoiled his or her voting paper shall be entitled to receive a voting paper and complete same in the manner hereinafter provided at any time prior to the closing of the vote.
    6. Where a ballot for any office becomes necessary at the Annual General Meeting, the names of all candidates for such office shall be prominently displayed in alphabetical order before the meeting.
    7. The voter, whether voting by postal vote or by ballot at the meeting, must vote for not more than the number of candidates for which there are vacancies.
    8. In the case of postal votes, the voting paper must be enclosed in a sealed envelope marked “Voting Paper” with the name of the voter signed on the inside of the flap of the envelope, and posted so as to reach the office of the Secretary not later than one calendar week before the advertised time of the Annual General Meeting.
    9. Financial Members only may vote.
    10. The Chair of the Annual General Meeting shall appoint not less that two Scrutineers, being members of the Club present at the Annual General Meeting who are not candidates for office.
    11. Postal votes shall be held unopened by the Secretary until the time of the Annual General Meeting at which time they shall be handed to the Scrutineers with a list of Members who have had sent to them, in accordance with Clause (e) of this Rule, postal voting papers, and who are entitled to vote in this manner, and shall ensure that no member whose name is recoded thereon votes in person at the Annual General Meeting. Voting papers completed by those present at the meeting shall also be handed to the Scrutineers for counting. The Scrutineers shall remove all postal voting papers from the envelopes in the presence of the Secretary and mix them together with voting papers completed at the Annual General Meeting, before counting. All voting papers shall thereafter be retained by the Secretary for at least two calendar months after the Annual General Meeting.
    12. On completion of the count, the Scrutineers present shall sign and hand to the Chair of the meeting a certificate showing the number of valid votes cast for each candidate, and the Chair shall declare the result to the Meeting. If by reason of any equality of votes given for two or more candidates the election is not complete, the Chair shall decide by lot in such manner as he or she may determine, which of such candidates shall be elected and thereby complete the election.
    13. The dates hereby fixed for the closing of nominations or voting may be changed by the Committee in which case it shall give due notice thereof to Members.
    14. Any Member may be nominated both as an Officer and a General Committee Member but may only hold one position. The positions shall for the purpose of this Clause rank as follows: President, Vice-President, Secretary, Treasurer, General Committee Member. If a candidate is elected as an Officer his or her nomination for any lower office or position shall automatically lapse.
    15. The existing Officers and General Committee Members shall be eligible for re-election and shall retain office until their successors are appointed.
    16. Any casual vacancy in the Committee or in the position of Patron or Auditor may be filled by the Committee, which may make provision for any matter relating to the election or appointment of Patron, Auditor, Officers and a General Committee Member not covered by the preceding rules and decide any question arising thereunder.
  17. The Committee may set up Sub-Committees whether of Members of the Club or not wherever deemed expedient for the purpose of more effectually carrying out the objects of the Club.
  18. At any meeting of the Committee, four shall constitute a quorum. The Senior Officer present at a Committee meeting shall be Chair thereof. The Chair shall have a deliberate and casting vote.
  19. Any member of the Committee failing to attend three duly convened consecutive meetings of the Committee without having obtained leave of absence shall, at the discretion of the Committee, cease to be a member thereof, and in that case shall cease to hold any office in the Club. This rule shall not apply to Committee Members resident more than 35 kilometres from the place of meeting of the Committee.
  20. The Committee shall meet as often as may be considered necessary and may make, repeal and amend such regulations as the may from time to time consider necessary or convenient for the wellbeing of the Club, which regulations, repeals and amendments shall have effect until otherwise determined by the Committee or at a General Meeting, provided that no such regulations shall be inconsistent with these rules. The Committee in addition to all other powers shall have the control of the finances and assets of the Club and all such administrative power/s as may be necessary for properly carrying out the objects of the Club in accordance with these rules. The Secretary shall give fourteen days notice of any meeting.
  21. No Member of person associated with a Member of the Club shall derive any income, benefit or advantage from the Club where such person my materially influence the payment of the income, benefit or advantage, except where that income, benefit, advantage is derived from:
    1. professional services to the Club rendered in the course of business charged at no greater than current market rates, or;
    2. interest on money lent to the Club at no greater than current market rates.
  22. No new rule shall be made, nor any of these rules as hereinafter provided shall be made, rescinded or altered unless passed by a vote at a General Meeting. Notice of any suggested new rule, rescission or alteration must be given to the Secretary in writing not less than four weeks before the advertised time of the General Meeting. Such notice of motion must be circularised to all members not less than two weeks prior to the General Meeting. In no circumstances shall any new rule or any addition, alteration or rescission of the existing rules be approved if it shall effect the provisions relating to income, benefit or advantage to members (rule 20) or the provisions relating to winding up (rule 27).
  23. General Meetings shall be convened by the Secretary or President after receipt by him or her of a request signed by not less than 10 financial members of the Club and stating the purpose of such meeting. Voting at the Annual or any General Meeting shall be by show of hands but if two or more members request a ballot on any question the same shall be held without debate. Fifteen financial Members shall form a quorum at any General Meeting. Notice of any General Meeting shall be sent to all members not less than two weeks prior to the time of such Meeting. A notice for an Annual General Meeting should be accompanied by a copy of the Annual Report, including Annual Accounts, relating to the financial year to which the Meeting relates.
  24. A General Meeting of the Club shall be held once in each calendar year at such time (not being more than fifteen months after the holding of the preceding General Meeting) and place as the Executive Committee may determine. The above mentioned General Meetings shall be called Annual General Meetings. All other General Meetings shall be called Special General Meetings.

    25. Common Seal

  25. The Common Seal of the Club shall be kept by the Secretary and shall not be affixed to any document, instrument, deed, or other thing unless a resolution is passed by the Committee. Such Seal shall be affixed in the presence of two Members of the Committee, at least one of whom shall be an Officer and such Members aforesaid shall sign such document, instrument, deed, or other thing as witness to such execution.

    26. Finance

  26. The funds of the Club shall be deposited or invested in such manner as the Committee directs provided that the Committee shall create no deposit or bank account containing such funds which can be drawn upon without the signature of one Officer plus one other Officer or Member of the Committee such signatories to be duly appointed by resolution of the Committee. The financial year of the Club shall end on the last day in January in each year to which day the accounts shall be balanced.

    27. Borrowing Powers

  27. The Committee shall have the power to borrow such amounts and on such terms as it thinks fit and to give as security or the repayment of sums borrowed and interest thereon, such security and the Committee thinks fit.

    28. Winding Up

  28. Upon the winding up on the Club, its property shall be disposed of in accordance with the directions given by any General Meeting of the Club provided that the same shall not be paid to or distributed among the Members of the Club but shall be transferred to some other institution or club having objects similar to the objects of the Club. Failing such directions the property of the Club shall be vested in the Tongariro National Park Board (or any succeeding organisation) in trust for the improvement of tracks and amenities in the Tongariro National Park.

    29. Interpretation

  29. All matters not otherwise specifically provided for in these rules shall be decided by the Committee or by the Club in General Meeting. Anything which, in terms of the rules of this Constitution may be decided or done by the Committee, may also be decided or done by the Club in a validly constituted General Meeting. In the case of any dispute as the interpretations of these rules, the Club in a validly constituted General Meetings shall be the sole authority and its decision shall be final.

This document contains changes proposed and carried at the 1998, 2008 and 2014 Annual General Meetings.